Privacy Policy

Privacy Policy (updated : April 25 2025)

Hinckley Triumph Owners Club International (HTOC International)
(Unregistered association based in the United Kingdom)

1. Data Controller

Hinckley Triumph Owners Club International
Email: president-international@htoc-germany.de
(hereinafter referred to as "we", "us", or "HTOC International")

2. Data Protection Officer

Johannes Michels

Elberfelder Str. 125

45549 Sprockhövel

Germany

Email: dataprotection@htoc-germany.de

3. General Information on Data Processing

We appreciate your interest in the Hinckley Triumph Owners Club International and our website. The protection of your personal data is important to us. This Privacy Policy explains how we process, store and use your data in compliance with the UK General Data Protection Regulation (UK GDPR) and other applicable UK privacy laws.

This policy applies to our website, communications and other interactions with members, users and interested parties.

4. What Data We Collect

We may collect and process the following personal data:

Contact details (name, email, phone number)
Membership-related information (e.g. motorcycle model, location)
IP address and browser information
Location data (e.g. via Google Maps)
Social media interaction data (e.g. via Facebook/Instagram)
Usage data via cookies and analytics tools

5. How We Collect Your Data

Your data may be collected in the following ways:

When you submit it voluntarily (e.g. contact forms, registration)
Automatically through the use of cookies and analytics when you visit our website

6. Why We Process Your Data (Purposes)

We process your data for the following purposes:

Membership administration
Organising and promoting events
Responding to inquiries
Website performance and user experience improvement
Displaying embedded content (e.g. Google Maps)
Legal communication and club-related updates

Legal Bases under UK GDPR:

Your consent (Article 6(1)(a) UK GDPR)
Contractual necessity (Article 6(1)(b))
Legitimate interest (Article 6(1)(f)) — such as community engagement and web optimisation

7. Cookies and Similar Technologies

We use cookies and similar technologies to provide functionality, measure performance and to enhance your user experience.

Cookies from the following services may be used:

a) Google (Analytics & Maps)

Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland
Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA

b) Meta (Facebook & Instagram)

Meta Platforms Ireland Ltd., 4 Grand Canal Square, Dublin 2, Ireland
Meta Platforms Inc., 1601 Willow Road, Menlo Park, CA 94025, USA

c) Wix.com Ltd. (Website platform)

40 Namal Tel Aviv St., Tel Aviv 6350671, Israel

Purpose of Cookies:

Website analytics
Displaying interactive maps
Measuring reach and advertising effectiveness
Social media integration
Functionality of website features

UK-Specific Cookie Notice:
In accordance with UK privacy laws and the UK GDPR, we use a cookie banner to collect your consent for optional cookies. Strictly necessary cookies are used to operate the site and do not require prior consent.

8. Data Recipients

Your personal data may be shared with the following categories of recipients, where necessary:

Category | Purpose | Address

-------------------------------|-------------------------------------------|------------------------------------

IT and hosting providers | Website operation and maintenance | Wix.com Ltd., Tel Aviv, Israel

Analytics & mapping | Tracking, statistics, map display | Google Ireland / Google LLC

Social media platforms | Engagement, reach measurement | Meta Platforms Ireland / Meta Inc.

Club-internal contacts | Membership and event coordination | Authorised HTOC personnel only

9. International Data Transfers

Some of our service providers are located outside of the UK (such as the USA and Israel). When transferring data internationally, we ensure appropriate safeguards, such as:

Standard Contractual Clauses (SCCs)
UK Addendum to SCCs
Adequacy regulations (e.g. Israel has an adequacy decision)

We only transfer personal data outside the UK when it is legally permissible and adequately protected.

10. Data Retention

We retain personal data only as long as necessary to fulfill the intended purposes or to meet legal obligations. Once the data is no longer needed, it will be securely deleted or anonymised.

11. Your Rights Under UK GDPR

You have the following rights at any time:

Right of access to your personal data
Right to rectification of incorrect or outdated data
Right to erasure ("right to be forgotten")
Right to restriction of processing
Right to data portability
Right to object to specific processing activities
Right to withdraw consent at any time
Right to lodge a complaint with the UK Information Commissioner's Office (ICO)

UK ICO Contact: www.ico.org.uk

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in legal requirements or club activities. The latest version will always be available on our website.

13. Severability Clause

If any part of this Privacy Policy is found to be invalid or unenforceable, the remainder shall remain in full force and effect. The invalid provision shall be replaced by a valid one that best achieves the purpose of the original.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

By email: dataprotection@htoc-germany.de

By visiting this page on our website